Vehicle Tracking

Running a business that requires fleet management is not a simple task. Without knowing the location of the vehicles in your fleet, a number of problems could come along your way. This includes the failure to monitor your drivers’ performance, theft, fuel management, and productivity problems.

This is why several businesses install vehicle tracking systems to help them operate smoothly. These systems have two types — the passive and active vehicle tracking. In passive tracking, the system collects and saves all the necessary information which can be retrieved later. Active tracking, on the other hand, collects and sends information immediately. Both types have their own advantages, which is why some businesses us both systems. If the signal is down, information is saved and sent later. If the signal is stronger, information is sent immediately.

How can this contribute to better fleet management? The benefits of vehicle tracking include the following:

Increased Productivity and Efficiency

Investing in a vehicle tracking system will help you see which routes are the best ones to take in order to save time and money. A proper fleet management system will save your drivers from getting stuck in traffic and delaying their services.

An essential factor to improving your business’ productivity is reducing downtime. By installing a vehicle tracking system, you will be able to make better decisions for trip schedules so there is less downtime for your vehicles.

With the help of tracking systems, fleet managers can plan the trip schedules better. If the system reports a number of idle vehicles, managers can assign them with more trips in a day. This not only increases productivity but also boosts your business.

Better Resource Management

Getting a fleet management system will allow you to keep track of all your vehicles and monitor their fuel usage, engine movement, and even the drivers’ behavior. These data will help you determine aspects where you can save more on and use your resources more effectively.

Reduced Expenses

  • Fuel

A vehicle tracking system will help reduce fuel costs and other unnecessary overtime expenses due to traffic and other unexpected circumstances.

One of the causes of increased fuel consumption is speeding. If a fleet management system is installed, it would be easier for managers to track down and get alerts on which drivers have been over speeding. It also reduces the chances for drivers to get over speeding tickets.

Another reason for an increase of fuel consumption are idle vehicles. Tracking systems can prevent this by notifying managers so they can take the necessary actions and preventive measures.

Vehicle tracking devices also indicate routes that have no toll fees so businesses can avoid those extra charges.

  • Insurance

Businesses can get discounts from insurance companies on vehicles that have tracking systems. You can get a huge discount plus enjoy the benefits that this system provides for fleet management.

  • Maintenance

The latest tracking systems can provide advanced features including indicators for engine temperature and fuel levels, and vehicle diagnostics. These devices also make it easier for fleet managers to monitor the engines and overall health of the vehicles.

Investing on tracking systems would mean that you won’t have to spend much on constant routine inspections. The data you get from the system will help you determine when it is necessary to get your vehicles checked.

Improved Customer Service

Keeping customers happy and satisfied with your services is an important aspect to keeping a successful transportation business. Vehicle tracking can help improve customer service by providing routes and other information so that vehicles can reach customers quickly.

Tracking and management systems also make it easier for businesses to be more accurate in giving delivery schedules and other time details to customers. Installing it would make your business more reliable and can increase your loyal clients.

Better Staff and Driver Management

Fleet management systems provide a more effective method for managers to monitor their drivers. They can easily get data that indicates driver behavior — such as over speeding and idling — and analyze those information so they can give the necessary corrective actions.

Vehicle tracking systems also help promote safety for both the drivers and the trucks. Road problems, traffic accidents, and theft can be reduced since fleet managers are immediately alerted before any of these problems worsen or begin to occur. A two-way communication system can be installed so that fleet managers and drivers can easily communicate and drivers can get the necessary assistance in case of a problem.

Better Financial Management

Data from the tracking system’s logs will give you all the information you need to analyze fuel costs, maintenance expenses, and driver routes. Using these data will help you create a more comprehensive analysis of profit losses and gains so you can allocate your funds better.

Easy Tracking of Lost Vehicles

With vehicle tracking  systems, locating your lost or stolen vehicles will be made faster and more convenient. Since all the tracking is done through a fleet management software, critical data such as vehicle status and location can be easily accessed by managers through their smartphones, laptops, and tablets.

Digitization of Alerts and Information

Investing on tracking systems will save your business from a lot of hassle. It can send fleet managers alerts via SMS or email whenever a vehicle leaves the business point. The system also notifies the managers of any accidents and other problems — drivers won’t have to worry about calling and making a quick report on the incident while on the scene — so managers can respond to them immediately.

These systems are also equipped with digital timekeeping features so any billing discrepancies and dispatch inaccuracies can be avoided.

Since information is stored in the system, drivers, managers, and other personnel will not be burdened with too much paperwork. It will be easier for them to track minute details and other data which can be easily presented whenever necessary.

There are several advantages to investing in vehicle tracking systems for fleet management. However, before you make use of this system, be sure to conduct a through research on what your business needs so that you can select the best type of system that works for you.


Many UK companies have the right idea.  They have been introducing vehicle tracking to their businesses in order to track fleets.  This also helps lower the operating costs the company is subjected to.  Vehicle tracking systems are one way to survive in the current recession.  By using vehicle tracking you can maximise your operation helping drivers to become more efficient as well as saving your company money.

The tracking system is based on GPS technology.  The truck has a GPS locator which sends a signal to the satellite, which in turn sends the signal to the office or tracking centre.  This information is then converted into reports and a blip on the map to help the office staff locate and monitor the vehicle.  In this way the company is able to get accurate information on location, driver performance, and any other information needed regarding the truck’s movements.  The users of the vehicle tracking are also able to log on via any web connection to monitor their fleet.  You, as the owner, can take a vacation and still know where everyone is.

The system has real time information that is sent, but it can also record a history of information. The history can be studied for patterns such as stopping at a non work related location instead of getting to the client immediately. It allows you to see the driver is planning effectively for their trips.  You are also able to track the mileage making sure the driver is taking the shortest, quickest route and not sticking you with a higher mileage unnecessarily.

Almost all of the vehicle tracking systems available have alerts that are sent to you about the movement of the vehicle.  You can control which alerts you are sent and how they are sent.  For example, if you want to be notified via mobile phone at night if a vehicle moves you can set up that alert.  The alerts can tell you about the driver speed, excessive idling, unauthorised movements, and other options.  This function will help you save money in your company.  The alerts are always real time.

Overall, the vehicle tracking system provides an insight into your drivers.  The planning and activities that they do while away from the office is always there for you.  The managers of the system will then be able to deal with the drivers causing issues and reward those who are highly productive.  Tracking systems ensure your company has increased productivity.  You will also benefit from lower fuel costs, lower insurance premiums, and issues with stolen vehicles.

A stolen vehicle can be hard to recover unless you act quickly.  The vehicle tracking allows you to act as soon as the truck moves.  The police are able to track it before it reaches the chop shop.  With the added security measures on the vehicle the insurance companies also love to give you a break.  Thus you get a discount for having vehicle tracking on your entire fleet from the insurance company.

Vehicle tracking systems are designed to help your fleet or delivery business.  There are numerous ways the system can work for you.  We will examine a few of the more key features of vehicle tracking systems.

Perhaps the most important feature of vehicle tracking is tracking your fleets movements.  In fact, we could break this feature down into a few distinct categories to discuss the benefits of the tracking system.

  1. You want to know where your fleet cars and trucks are always.
  2. You want to be able to lower your operational costs allowing you to earn more profit.

These two statements discuss in general how and why tracking their movements is important.  First, if you know where your vehicles are always you can track what the driver is doing.  You know when to tell the consumer that their goods or services are about to arrive.  The system makes it easier to find the driver if there is a breakdown.  All of this means that you have a handle on your business and its employees in the event that you need to contact the drivers or track a stolen vehicle.

The second statement is a huge motivator in getting vehicle tracking installed. When you know where your employees are you can discern if they are padding their mileage or work hours report.  This will save you in operational costs.  However, vehicle tracking can save money in other areas.

Excessive idling is the number one reason why your company wastes money.  Any time the truck is running it is burning fuel.  If the driver is stopped at a business or on delivery the truck should be off.  There is no reason for it to idle. By cutting down on the amount of fuel used you can save thousands each year.

Stolen vehicles are hard to recover.  Police have to get involved; you have to prove to the insurance agency that the vehicle is stolen, and that they need to pay out.  Each time a vehicle is stolen your insurance premiums will rise.  Vehicle tracking makes it easier for the fleet truck to be recovered as the police can find where it is.  Since you have added security on your vehicle you also get a discount on the insurance premiums.

By getting your employees in line, stopping fuel waste, and making it easier to recover your lost vehicle you are reducing operational costs.  There is also one more thing to consider.  A client who is unhappy may take their business elsewhere.  You may also be fined for a late shipment, which means you do not make as much profit on the delivery.  Since the client can penalise you for such things you may find your revenue is also suffering.

In learning where your drivers are you have better information to give to the client.  You also can lower your operational costs and ensure a top revenue stream is coming your way.  All of this makes vehicle tracking imperative.