Running a business that requires fleet management is not a simple task. Without knowing the location of the vehicles in your fleet, a number of problems could come along your way. This includes the failure to monitor your drivers’ performance, theft, fuel management, and productivity problems.
This is why several businesses install vehicle tracking systems to help them operate smoothly. These systems have two types — the passive and active vehicle tracking. In passive tracking, the system collects and saves all the necessary information which can be retrieved later. Active tracking, on the other hand, collects and sends information immediately. Both types have their own advantages, which is why some businesses us both systems. If the signal is down, information is saved and sent later. If the signal is stronger, information is sent immediately.
How can this contribute to better fleet management? The benefits of vehicle tracking include the following:
Increased Productivity and Efficiency
Investing in a vehicle tracking system will help you see which routes are the best ones to take in order to save time and money. A proper fleet management system will save your drivers from getting stuck in traffic and delaying their services.
An essential factor to improving your business’ productivity is reducing downtime. By installing a vehicle tracking system, you will be able to make better decisions for trip schedules so there is less downtime for your vehicles.
With the help of tracking systems, fleet managers can plan the trip schedules better. If the system reports a number of idle vehicles, managers can assign them with more trips in a day. This not only increases productivity but also boosts your business.
Better Resource Management
Getting a fleet management system will allow you to keep track of all your vehicles and monitor their fuel usage, engine movement, and even the drivers’ behavior. These data will help you determine aspects where you can save more on and use your resources more effectively.
A vehicle tracking system will help reduce fuel costs and other unnecessary overtime expenses due to traffic and other unexpected circumstances.
One of the causes of increased fuel consumption is speeding. If a fleet management system is installed, it would be easier for managers to track down and get alerts on which drivers have been over speeding. It also reduces the chances for drivers to get over speeding tickets.
Another reason for an increase of fuel consumption are idle vehicles. Tracking systems can prevent this by notifying managers so they can take the necessary actions and preventive measures.
Vehicle tracking devices also indicate routes that have no toll fees so businesses can avoid those extra charges.
Businesses can get discounts from insurance companies on vehicles that have tracking systems. You can get a huge discount plus enjoy the benefits that this system provides for fleet management.
The latest tracking systems can provide advanced features including indicators for engine temperature and fuel levels, and vehicle diagnostics. These devices also make it easier for fleet managers to monitor the engines and overall health of the vehicles.
Investing on tracking systems would mean that you won’t have to spend much on constant routine inspections. The data you get from the system will help you determine when it is necessary to get your vehicles checked.
Improved Customer Service
Keeping customers happy and satisfied with your services is an important aspect to keeping a successful transportation business. Vehicle tracking can help improve customer service by providing routes and other information so that vehicles can reach customers quickly.
Tracking and management systems also make it easier for businesses to be more accurate in giving delivery schedules and other time details to customers. Installing it would make your business more reliable and can increase your loyal clients.
Better Staff and Driver Management
Fleet management systems provide a more effective method for managers to monitor their drivers. They can easily get data that indicates driver behavior — such as over speeding and idling — and analyze those information so they can give the necessary corrective actions.
Vehicle tracking systems also help promote safety for both the drivers and the trucks. Road problems, traffic accidents, and theft can be reduced since fleet managers are immediately alerted before any of these problems worsen or begin to occur. A two-way communication system can be installed so that fleet managers and drivers can easily communicate and drivers can get the necessary assistance in case of a problem.
Better Financial Management
Data from the tracking system’s logs will give you all the information you need to analyze fuel costs, maintenance expenses, and driver routes. Using these data will help you create a more comprehensive analysis of profit losses and gains so you can allocate your funds better.
Easy Tracking of Lost Vehicles
With vehicle tracking systems, locating your lost or stolen vehicles will be made faster and more convenient. Since all the tracking is done through a fleet management software, critical data such as vehicle status and location can be easily accessed by managers through their smartphones, laptops, and tablets.
Digitization of Alerts and Information
Investing on tracking systems will save your business from a lot of hassle. It can send fleet managers alerts via SMS or email whenever a vehicle leaves the business point. The system also notifies the managers of any accidents and other problems — drivers won’t have to worry about calling and making a quick report on the incident while on the scene — so managers can respond to them immediately.
These systems are also equipped with digital timekeeping features so any billing discrepancies and dispatch inaccuracies can be avoided.
Since information is stored in the system, drivers, managers, and other personnel will not be burdened with too much paperwork. It will be easier for them to track minute details and other data which can be easily presented whenever necessary.
There are several advantages to investing in vehicle tracking systems for fleet management. However, before you make use of this system, be sure to conduct a through research on what your business needs so that you can select the best type of system that works for you.