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All businesses requires a phone system. Whether if you are running a small one man operation or a large corporate business being able to communicate effectively with customers is key. Unlike in our personal lives where the trend is now to send messages rather than call with services such as WhatsApp in the business world picking up the phone and speaking directly to a potential client or customer cannot be done with a text message. Sales teams, customer service and support teams are just some areas of the business that will require a phone system. Picking the correct phone system for your business allows both internal and external communication to be a seamless process. Below we discuss some of the main considerations you should factor in when picking your system.

 

What feature do you need from a system? Do you require a business phone system that will enable transfers, answer machine services and work over VOIP. What features does your business need from its system? This should be the first thing you should consider.

 

What is your current setup? What is the strengths or weaknesses of your current phone systems if you already have an existing one. Are you looking to upgrade due to business growth or if this is the first telephone system you are considering think about who will be using it, how many will you need?

 

What is your growth plan? There is no need just getting a couple of phones if you expect to hire triple the amount of staff you have now in the next few months. Forecast for your expected staff growth so when you grow you have the system in place that can handle that growth.

 

How do you work? Are your employees sitting in the office, work remotely or do they travel a lot. These are all further considerations. For example if you are a business where working remotely is the norm a cloud based telephone system would be ideal to keep you all connected.

 

What is your budget? If you are a business on a tight budget make sure you stick to it. There are many providers on the market from low end to top end. Our advice would be to compare all the leading supplies in the market to find the best telephone system rates for you.

 

To conclude when it comes to picking the right phone system for your business keep in mind price, features, quality and user experience. How much will it cost, does it have the right features your business needs, it is reliable and how easy will it be to use. Once you understand all these factors picking the correct system for your business will no longer seem like a daunting task. There are also many sites that can help you with this by comparing all the leading business providers and making sure they match you with the right one for your needs.

 

Small businesses make many tough decisions so we hope our advice here makes you make the right one when it comes to have the correct phone system in place.

 

Many UK companies have the right idea.  They have been introducing vehicle tracking to their businesses in order to track fleets.  This also helps lower the operating costs the company is subjected to.  Vehicle tracking systems are one way to survive in the current recession.  By using vehicle tracking you can maximise your operation helping drivers to become more efficient as well as saving your company money.

The tracking system is based on GPS technology.  The truck has a GPS locator which sends a signal to the satellite, which in turn sends the signal to the office or tracking centre.  This information is then converted into reports and a blip on the map to help the office staff locate and monitor the vehicle.  In this way the company is able to get accurate information on location, driver performance, and any other information needed regarding the truck’s movements.  The users of the vehicle tracking are also able to log on via any web connection to monitor their fleet.  You, as the owner, can take a vacation and still know where everyone is.

The system has real time information that is sent, but it can also record a history of information. The history can be studied for patterns such as stopping at a non work related location instead of getting to the client immediately. It allows you to see the driver is planning effectively for their trips.  You are also able to track the mileage making sure the driver is taking the shortest, quickest route and not sticking you with a higher mileage unnecessarily.

Almost all of the vehicle tracking systems available have alerts that are sent to you about the movement of the vehicle.  You can control which alerts you are sent and how they are sent.  For example, if you want to be notified via mobile phone at night if a vehicle moves you can set up that alert.  The alerts can tell you about the driver speed, excessive idling, unauthorised movements, and other options.  This function will help you save money in your company.  The alerts are always real time.

Overall, the vehicle tracking system provides an insight into your drivers.  The planning and activities that they do while away from the office is always there for you.  The managers of the system will then be able to deal with the drivers causing issues and reward those who are highly productive.  Tracking systems ensure your company has increased productivity.  You will also benefit from lower fuel costs, lower insurance premiums, and issues with stolen vehicles.

A stolen vehicle can be hard to recover unless you act quickly.  The vehicle tracking allows you to act as soon as the truck moves.  The police are able to track it before it reaches the chop shop.  With the added security measures on the vehicle the insurance companies also love to give you a break.  Thus you get a discount for having vehicle tracking on your entire fleet from the insurance company.

Vehicle tracking systems are designed to help your fleet or delivery business.  There are numerous ways the system can work for you.  We will examine a few of the more key features of vehicle tracking systems.

Perhaps the most important feature of vehicle tracking is tracking your fleets movements.  In fact, we could break this feature down into a few distinct categories to discuss the benefits of the tracking system.

  1. You want to know where your fleet cars and trucks are always.
  2. You want to be able to lower your operational costs allowing you to earn more profit.

These two statements discuss in general how and why tracking their movements is important.  First, if you know where your vehicles are always you can track what the driver is doing.  You know when to tell the consumer that their goods or services are about to arrive.  The system makes it easier to find the driver if there is a breakdown.  All of this means that you have a handle on your business and its employees in the event that you need to contact the drivers or track a stolen vehicle.

The second statement is a huge motivator in getting vehicle tracking installed. When you know where your employees are you can discern if they are padding their mileage or work hours report.  This will save you in operational costs.  However, vehicle tracking can save money in other areas.

Excessive idling is the number one reason why your company wastes money.  Any time the truck is running it is burning fuel.  If the driver is stopped at a business or on delivery the truck should be off.  There is no reason for it to idle. By cutting down on the amount of fuel used you can save thousands each year.

Stolen vehicles are hard to recover.  Police have to get involved; you have to prove to the insurance agency that the vehicle is stolen, and that they need to pay out.  Each time a vehicle is stolen your insurance premiums will rise.  Vehicle tracking makes it easier for the fleet truck to be recovered as the police can find where it is.  Since you have added security on your vehicle you also get a discount on the insurance premiums.

By getting your employees in line, stopping fuel waste, and making it easier to recover your lost vehicle you are reducing operational costs.  There is also one more thing to consider.  A client who is unhappy may take their business elsewhere.  You may also be fined for a late shipment, which means you do not make as much profit on the delivery.  Since the client can penalise you for such things you may find your revenue is also suffering.

In learning where your drivers are you have better information to give to the client.  You also can lower your operational costs and ensure a top revenue stream is coming your way.  All of this makes vehicle tracking imperative.